For family & group family daycares — all fifty states
ArkCare is desktop software that keeps your whole daycare in one place — every child on the roster, their health documents, attendance, staff clearances, and safety drills — current, complete, and one tap from an inspection-ready packet. On your own computer, working even when the internet doesn’t.
No. 00 — The part nobody applauds
You’re the director, the teacher, the cook — and somehow also the database. The binder, the expiration dates, the ratio math at 7:15 a.m. when someone calls in.
The care was never the hard part to prove. The paperwork was.
Plainly, what ArkCare does
Every child, enrolled and current — profile, program, emergency contacts, and a parent directory you can print.
Physicals, immunizations, dental, medication logs, incident reports — every expiry date watched for you.
Real in-and-out times, absence notes, and a printable 90-day history — the first record inspectors ask for.
Three-part background clearances, CPR and first aid, and 30-hour training windows, tracked per caregiver.
Evacuation and shelter-in-place drills logged with route and duration — with a nudge before one comes due.
Inspection packet, daily attendance sheet, enrollment roster, compliance report — clean PDFs, whenever you need them.
For the everyday
Real screens from ArkCare, running on real records.
No. 01
Open ArkCare and today is already laid out — who’s in, capacity by age group, and your live staffing ratio, computed from who’s actually checked in. With rooms set up, there’s a per-room ratio strip too, and a guard that warns before a check-in would tip a ratio, not after.
No. 02
Real arrival and pick-up times, absence notes, and a 90-day history you can print. Attendance is the record inspectors ask for first — yours is always current, because keeping it current takes seconds.
No. 03
Physicals, immunizations, medication and incident logs for every child. Three-part background clearances and 30-hour training windows for every caregiver. ArkCare ranks what’s coming due by urgency and flags it months ahead — never the morning of.
No. 04
Monthly evacuation and twice-yearly shelter-in-place drills, recorded with route and duration in about a minute — with a gentle nudge before one comes due.
Inspector Mode
A licensor at the door? Flip ArkCare into Inspector Mode: the app becomes a guided, read-only dossier — facility status, today’s roster and ratios, every child’s records, staff clearances, drill history. One more tap prints it all as a single clean PDF packet. No hunting. No binders. No apologies.
A state visit becomes just another Tuesday.
What we’re proud of
Who this is for
One licensed home, one Pro plan. New York’s Part 416 rules are wired in, so staying organized stops being a second job.
Start with Pro →Two homes or ten — the Director plan puts every location on one “All Locations” overview with records rollups per site. One flat price, however many homes you direct.
See the Director plan →Straight talk: all fifty states get their own license, capacity, and medical-record rules today. New York’s deep-compliance engine — live ratios, drill schedules, clearance windows — is the most complete; other states’ engines are rolling out, and we’ll say so plainly as each one lands.
All fifty. ArkCare ships with 52 jurisdiction rulebooks covering every U.S. state, so your license format, capacity limits, and medical-record windows follow your state’s rules. New York is our deepest state today — OCFS Part 416 ratios, drills, and clearances, chapter and verse. Deep-compliance engines for more states are rolling out, and we’ll say so plainly as each one lands.
No. Pro is one flat price for your licensed home; Director is one flat price for all your locations. Your bill doesn’t grow because your enrollment did.
Nothing dramatic. ArkCare is a desktop app that works offline first — you can check children in, log a drill, and print records with no connection at all. Everything syncs when you’re back online.
Yes — self-serve, from the manage subscription page. No phone call, no retention script. You keep access through the end of your billing period.
The day-to-day tools — attendance, records, reports — work well for centers today. The compliance engine currently covers home-based (Part 416) rules; center rulebooks are a planned addition, and we won’t pretend otherwise in the meantime.
No. ArkCare is desktop software for the provider, for Windows and macOS. If that changes, you’ll hear it from us first — not from a marketing page.
On your device first, synced to your own secured cloud account. We don’t sell data, we don’t run ads, and children’s records are never used for anything except running your daycare.
You care for the children. We keep the records ready.
Flat pricing, no demo calls, cancel anytime.